TECHNICAL OPERATIONS & FACILITIES
TAKING PRECAUTIONS HEALTH, SAFETY & SECURITY
IMA HOURS OF OPERATION
WINTER TERM BUILDING HOURS
Monday to Thursday: 7:30am – 10:00pm
Saturday: 8:00am – 6:00pm
Hours from February 23 to end of term:
Monday – Thursdays: 8am – 10pm
Fridays: 8am – 6pm
Saturdays: 9am – 5:30pm
Sundays: 12pm – 5pm
- Equipment and Facilities
- Production Facilities Procedures and Forms
- Health & Safety
- WHMIS training
- Safe Studio Guidelines
- Floor Plans
EQUIPMENT & FACILITIES
The following is a brief summary of the School of Image Arts Technical Operations Handbook, a guide to the equipment and facilities available to students and the policies governing their use. Please read it thoroughly so as to become familiar with all policies. Understanding how the technical services are provided will allow you to complete your course work without any setbacks.
The School’s Technical Operations team of 11 staff are here to support you in accessing and using equipment and facilities safely and properly. They are responsible for ensuring that the day to day operations run smoothly for students and faculty so that you can meet your production needs and complete assignments. The Operations Manager, Janice Carbert, can be found in IMA 205, to answer questions and point you in the right direction to the staff who can best assist you.
Access to the IMA resources is strictly for currently enrolled IMA students and for curricular purposes only – course assignments and program related development – and not for commercial or non-IMA projects. Resources are limited and this policy ensures that IMA students have access to the equipment and facilities required to complete coursework.
Image Arts Equipment Cage
Students gain access to equipment and facilities through what is known as the ‘Cage’. It is located in the basement of the Image Arts Building, IMA B-18.
The Cage contains all of the portable equipment and lab keys that students may use for the completion of their course work. This includes a wide variety of digital and analogue cameras and accessories, stills and video equipment, electronic flash and lighting accessories, laptops and ipads, digital and analogue projection equipment, sound recording systems, film stock and editing supplies, keys for all labs, studios and classrooms. There are special booking periods for certain film and video production equipment.
PRODUCTION FACILITIES PROCEDURES AND FORMS
The Photography and Film production facilities are guided by established procedures and protocols to ensure the safety of the students and security of the School’s resources. General rules and safety information are posted in the facilities themselves. Please refer to the various production policies and guidelines relevant to your production (LINKS BELOW). Sign and return with your Greenlight package to the Cage or to the Operations Manager.
- Technical Operations Agreement
- Extended Use Request Form
- Room Usage Contract
- Room Access Guidelines
- Soundstage Application
- Film Production Who’s Who
- Ryerson Liability Waiver
- Ryerson Insurance Certificate Request Form
- Guidelines for using Greenscreen
- Guidelines for Craft Service
- Guidelines for using Fog/Smoke Machine
- Guidelines for using Scaffold
- Guidelines for using Props
- Guidelines for Sound Stage Painting
- IMA 301 Sound Stage Set Up
- IMA Policy for Animals in Productions
- IMA Policy for Weapon Use in Productions – Revised
IMAGE ARTS HEALTH & SAFETY
- Equipment Hazards
- Safety Data Sheets (SDS)
- WHMIS Training for Image Arts
- First Aid
- GENERAL PRECAUTIONS
- Personal Safety
It is mandatory that you attend all in-class workshops offering training on equipment that you will need to complete your course work. For your protection and the protection of others, training is required to obtain the appropriate clearance in order to sign out equipment. Students are responsible for any damage or loss of equipment and access privileges will be revoked until payment is received. It is important that all students read and understand the policies and procedures outlined in the Technical Operations Handbook. Report all incidents or accidents to IMA staff immediately.
Image Arts is a studio based program and you may be working with various substances that could be harmful to your health if not used properly. It is your responsibility that your work environment is safe as the majority of chemicals you will come in contact with will be your own.
Keep your work area clean and organized to reduce accidental spills or splashes. Each darkroom area is equipped with an emergency eye wash kit that works quickly to alleviate eye or skin damage if splashing does occur. Read the instructions so you know what to do if it ever happens to you or someone else in a neighbouring darkroom.
Safety Data Sheets (SDS)
All chemicals brought into the school must include a valid Safety Data Sheet (SDS), to be given to the Health and Safety Officer, Darren Cerkownyk, for inclusion into the SDS Binder. Send a PDF to Darren at firstname.lastname@example.org. You can also check whether an SDS already exists in the database by checking the SDS Biinder at the Cage. It is your responsibility to read and understand the SDS for all chemistry you will be working with.
All chemicals that you use or mix MUST be store in appropriate containers and MUST be properly labelled. You will be fined for using any chemicals that are not labelled correctly or do not have a valid SDS in the database.
Check with your instructor or Darren for the correct procedure to dispose of your chemistry.
WHMIS Training for Image Arts
All Image Arts Students are required to have Workplace Hazardous Materials Information System (WHMIS) training and provide a copy of their Ryerson University WHMIS Quiz Certificate to the Cage in order to use the Image Art’s facilities and /or equipment.
For more information see the School of Image Arts Technical Operations Handbook.
Your instructor is responsible for providing specific training on the hazardous materials that you are required to use in a course. They must cover the procedures for the safe use, storage, handling and disposal of these hazardous materials and the procedures to follow in case of an emergency involving these materials.
Operations staff are trained and certified in First Aid/CPR.
First Aid kits are located in the Equipment Cage (B-018), the Administrative offices, Darkrooms, MFA labs (B22/23), FPPCM lab (B02), First Floor (IMA 121), Photo Studio (IMA 210), PIC (IMA 233), Sound Stage (IMA 301), Design Room (IMA 321), ID classroom (IMA 322), Student Group Office (IMA 335), Film Lab (IMA 327), Workshop (IMA 305), Operations Manager (IMA 205).
- Ryerson Security: dial “80” on an internal phone for medical or personal safety.
- Ryerson Security: dial 416.979.5040 on cell phones or external land lines they will come immediately and contact emergency vehicles to the scene.
- If you call ‘911’ give them your exact location in IMA or on campus or Emergency vehicles will go to 350 Victoria St.
- St. Michaels Hospital Emergency is 2 blocks south to Shuter and then one block west (right), corner of Shuter & Victoria St.
- See details for locations of First Aid Kits on page 23
- No food or drink in any studio areas
- Never attempt to use any equipment you have not been instructed on or may be unfamiliar with.
- Wear personal protective equipment where necessary and appropriate clothing and footwear.
- Always inspect all equipment for damage before using.
- Report any damaged or broken equipment immediately to a technician or to the cage. Do not attempt to repair equipment yourself.
- No spray painting or spray glues anywhere in the IMA building
- No sanding with power tools except in the Workshop
- Know where the machine emergency shut-off is located for all processors and shop equipment. Use the shut-off immediately if you suspect a problem, and then have a technician check the situation. Technicians can be paged from the cage or front office at any time.
- Read the WHMIS label and Safety Data Sheet for any chemical you are using and make sure you take precautions to protect yourself and those around you.
- Keep your work area clean – keep dust, dirt, scents and materials that might react when mixed to a minimum. Clean up when you leave and take all personal belongings with you.
- Clean up all paint/chemical spills and splashes – even small ones
- Do not rush or run in studios – do not work when you are overtired and hungry.
- If you don’t know – ASK
If you see, smell, or hear a fire:
- Pull the closest fire alarm.
- Dial “80” from a safe location on any campus telephone.
- Close all doors.
- Ensure doors and exits are clear, do not block doors.
- Exit by stairwells; do not use elevators. Fire Evacuation routes are posted in each classroom and production facility.
- Leave the building immediately by the nearest safe exit.
- Assist people with mobility restrictions or children, as required.
- Wait outside the building as directed by Security or the Fire Wardens.
- Whenever possible, do not work alone.
- Notify Cage staff if you see someone suspicious in the building so they can investigate or call Campus Security (416-979-5040 or dial “80” for emergencies from internal phones).
- Know where the nearest phone/emergency pull station is. All phones in the building indicate the numbers for Security in case of emergency or non-emergencies. There is an Emergency phone located on the 3rd floor next to the Workshop (IMA 305) that connects to Security and other internal Ryerson extensions.
- Use your common sense. If someone who doesn’t appear to belong in the building asks you for help, refer the person to the Cage or find someone near your work area to go with you (again, if you have suspicions, inform the Cage or Security). Do not engage in a confrontation.
Theft of personal or borrowed school property has unfortunately been known to happen. DO NOT leave your belongings unattended at any time anywhere in the building. Avoid storing valuable equipment in your locker overnight or over weekends. If you see someone suspicious, or anyone who seems to be paying a little too much attention to you and/or the contents of your locker, call Campus Security.
Lockers are situated in the basement and the 3rd floor of the IMA building. Each Image Arts student may have one locker for the duration of one school year upon registration at the Cage. Note that items and locks must be removed from your locker at the end of the winter academic term.
Any locks left after April 30 will be cut off and the contents discarded.
Bike Theft | Vandalism
Bikes left overnight or even until a late hour in front of the School are at high risk for theft or vandalism. Leaving it in other areas of campus that are more populated at night may at least reduce the risk and alternating spots is a good idea if you tend to follow a routine. If you see a theft in progress or if it happens to you, report it immediately to Campus Security.
There are three lots nearby – at Church St and Gould St, Bond St and Dundas St, and Ryerson Parking Garage on Victoria St right behind the Image Arts building. (See the general Student Guide for information on how to obtain a monthly parking pass for this lot).